Tritex Accounting™ is a multi-user accounting package
designed to simplify everyday tasks for different industries,
and runs on the latest 2021 Windows®
server/desktop/laptop platforms going back to 2000. It
is an easy to learn and to use program, which includes on-line
context-sensitive help, and can deliver powerful reports and
extensive history in many configurations. Its setup
supplies a predefined and logical Chart of Accounts and
related settings, thereby enabling a speedy installation.
Security consists of a configurable login user name
and password, which, together with the specific
company preferences, determines which menus and menu
items are displayed or available to the user.
The bottom of this page mentions the re-write of our web version,
but you are advised to read on below, for the web application
inherits 'all' of the applicable great features, but with
slightly different licensing.
The manager has the ability to maintain user records, and to
provide full access, read-only access, or no access to
certain routines. The Manager Tasks menu was designed
with security in mind. This allows certain users to be
disallowed from Manager Tasks, simply by un-checking the
group header for that user's permissions.
The company file, company logo, system preferences,
data file links and Chart of Accounts links all reside in
the Manager Tasks menu.
Using the same license per workstation, multiple
companies may be created and accessed, each composed of
separate preferences, and user / task security.
System preferences allow options such as picking, backorder,
confirmation, numbering conventions, invoice requirements,
date sequential invoice numbering, customer hourly rates,
duplicate line-item products, and many other new options
to be turned on or off across the board for each company.
In conjunction with user permissions, the manager can work out
very desirable security results through the filtered menus.
Given specific preferential settings the Sales Order
Maintenance and other screens dynamically adapt to
different layouts, thus representing only the
options to be used by the company.
The menu system can reach up to 4 levels, which
are sufficient to keep related tasks closer together, even
if the same task resides in multiple menu items to
facilitate access. This will help the operator jump from
one task to another with a minimum number of keystrokes.
And should the operator get disoriented, the search (binoculars)
feature will certainly get things back on the right track.
The system consists of Purchase Order, Accounts Payable,
General Ledger, Inventory Control, Sales Order,
Order Processing, Backorder, Invoicing, Accounts Receivable
and Cash Receipts applications, as well as General Code
Maintenance, Closing and Reporting menus.
Since the completion of each step leads you right
into the following menu item, closing menus make it easier,
and safer to close the cycle. Every menu includes
context-sensitive help, which may be accessed by pressing
the 'F1' key at any time. And every menu remembers the
last task per specific computer and sub-menu, which helps
when returning from a break, or turning on the computer.
The company messages screen allows maintenance of separate
messages that reside on the footer on the last page of the
Purchase Order, Sales Invoice and Customer Statement.
The messages may be overridden by images or other objects
to represent special greetings, holidays or advertisements.
Purchases are automatically assigned prices from
Vendor / Product / UM history, which is
automatically updated or created. In order to compare
prices, alternate Vendors by Cost Ascending may be browsed
in the Vendor Price History file.
Sales prices may be automatically assigned from
customer hourly rates for services, or from the
inventory file by U/M or unit, or from an unlimited
number of customer price levels, which provide a Profit Margin %
under or over inventory sales price, Average Cost or
Last Cost In, depending on each separate
level code record. Price levels are maintained only in one
Price Level screen and Profit Margin changes are automatically
cascaded through the appropriate customers. In addition,
customer price codes can represent a different price level
hierarchy, which the Price Code per Product file can deliver.
Special sales prices may also be set to override other pricing
methods, given an invoice date range, and the specific
Customer / Products / UM combination, with
the option to select all invoice dates. And of course, the
hierarchy of each of the above settings determines which price
will automatically kick in during order entry. Customer
hourly rates or Special Prices override everything, and if they don't
apply, then price levels or code get assigned, otherwise the
standard inventory price per UM or EA takes effect.
And based on the customer and product for that specific sales
order, all the options will actually work concurrently,
in Windows, or in the Web order entry modules.
Top Customers and Top Products may be displayed or
printed alphabetically within sales descending, for only active,
only inactive, or all records. Sales history reports allow
the selected months to be compared to the previous year, and
provide multiple detail levels, including a 24-month cross tab
for quantity and dollars sold by month. Inventory Control
reports supply quantities available, allocated and on backorder.
All aging reports, statements and ledgers exclude
invoices and payments made after the specified date ranges.
Therefore, you may proceed processing transactions and print the
reports as of a past date. Receivables and Payables
Terms Aging reports allow variable number-of-day columns, credit
balance account exclusion, summary or detail, three different
account orders and ranges, and selection of late accounts from
the specified column on. All report headings identify the
corresponding criteria.
Customer Statements select all records, or only those
which are late the specified number of days. Given a
statement date range, the option to browse customers by
statement date descending allows the operator to select
which statements to print. The statements may include
transactions which were paid on or after a specified date,
therefore, a historical statement may be sent to a customer.
The system allows for partial payments, as well as
multiple payments per invoice.
During their specific customer option both the
Customer Statement and the Sales Invoice
currently provide the option to replace the
print preview window with an automatic email with PDF
attachment. Making sure that the customer already
has a resolved email address on file you may access the
specific record, and click the email command. Pending is
automatically printing, emailing or faxing based on the
customer's options on file, while this will change the current
report not to cover all the records in one report, and instead
to handle a single customer record per report, looping to
the next customer on the next report. In this fashion
we can just click go and all invoices or statements are handled
in one shot, with emails going only to each corresponding
recipient. However, an errors email address should be
dedicated to track delivery errors via the return address.
The must-see program merits a very close look. A free
30-day demo can be downloaded through the '30 day demo' link.
Please note that our
'Tritex Accounting Web' application has inherited all of the
great features of the Windows® application, and added new
powerful features, securely running in our servers on your local
SQL Server database, thus automatically keeping you up to date,
while any changes to your local table or data structure might
require attention in order to sync with the application.
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